Tips for finding records in Archway
A recent survey of Government Recordkeepers found that most of the respondents felt that Archives New Zealand’s online finding aid Archway (www.archway.archives.govt.nz) was not easy to use.Archway is...
View ArticleAccessing the Intention to Dispose Comment form
Some web browsers are experiencing extreme delays in opening the Intentions to Dispose Comments Form on the Archives New Zealand website.Archives is working to resolve these delays which appear to...
View ArticleTransferring your Physical Records to Archives New Zealand
The latest update to the records toolkit is two forms relating to the transfer of physical records to Archives New Zealand (Archives). In today’s blog we’ll describe how these two forms - the Transfer...
View ArticleWhat do you do with the hardcopies of records that have been digitised?
Here at Archives New Zealand we’ve had a number of queries from people thinking about digitising physical records held in their office. The question that comes up is about what can be done with the...
View ArticleDecommissioning Websites
It’s a normal part of business that an organisation will create websites when it needs to. And it’s equally expected that when that need ends an organisation will think about shutting down that...
View ArticleNew Procedures for the Government Loans service
If you use the Archives’ Government Loans service either as a registered client or as a user of loaned records there are changes that you should be aware of.In July, Archives revised many of its fees...
View ArticleRecordkeeping for text messages
The Chief Archivist Marilyn Little at midday today (15 September 2015) released the report of her review into the Prime Minister’s recordkeeping practices in regard to text messages.The decision to...
View ArticleThe risk management guide for disposal of records
The latest addition to the records toolkit is the new Risk Management Guide for Disposal of Records. This 16 page guide aims to help staff manage records at public offices and local authorities...
View ArticleThe Government Recordkeeping directorate
The Public Records Act 2005 (PRA) sets out the role of the Chief Archivist in providing standards and leadership in ensuring that public offices and local authorities meet their PRA obligations. In...
View ArticleSecure destruction of electronic records
The mandatory Records Management Standard for the New Zealand Public Sector requires that a public office or local authority develops/adopts and implements a robust disposal process (section 5.4). This...
View ArticleA report from the PARBICA 2016 conference
The Pacific Regional Branch of the International Council on Archives (PARBICA) held its 16th biennial conference (known as PARBICA 16) in association with the Archives and Records Association of New...
View ArticleManaging statutory obligations for information and records - Archives'...
The Public Records Act 2005 (the PRA) sets out a number of requirements for public offices and local authorities. The PRA is the basis for the standards and guidance issued by Archives New Zealand...
View ArticleThe Holdings and Discovery directorate
Last month we profiled the Government Recordkeeping Directorate and this week it’s the turn of the Holdings and Discovery Directorate.Holdings and Discovery is responsible for the care of and access to...
View ArticleBreaches of the Public Records Act
Archives New Zealand (Archives) is responsible under the Public Records Act 2005 (PRA) for setting standards for public sector recordkeeping and encouraging the development of compliant recordkeeping...
View ArticleRead Some More Background to the Proposed Changes to GDA7
The amended GDA7 was posted on Archives New Zealand’s Intentions to Dispose web page last week.Your comments are sought by the end of the day, 5th of December 2015, via the Comment link on the...
View ArticleManaging Your Organisation's Recordkeeping - How Are You Doing It?
To ensure the effectiveness and efficiency of your recordkeeping systems and processes public offices and local authorities should regularly monitor the management of records. There are two types of...
View ArticleA Report From the 12th International Conference on Digital Preservation (iPres)
Read a report below written by Andrea Byrne, Digital Preservation Process Administrator at Archives New Zealand, from her attendance at the 12th International Conference on Digital Preservation...
View ArticleGovernment Recordkeeping and Audit Report 2014/15
The Chief Archivist’s report to the Minister of Internal Affairs on the state of recordkeeping in public offices and the 2014/15 recordkeeping audits was presented to the House of Representatives...
View ArticleUnauthorised Sale Of Public Records And Local Authority Protected Records
The ProblemGovernment records are paid for by public funds and managed under the Public Records Act 2005. These records contain a wealth of information that enables government to be held accountable...
View ArticleAmended General Disposal Authority 7 (GDA7)
Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records...
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